File Management for Healthcare

Electronic medical records are more important than ever, and the need for online data storage has increased dramatically. Cloud storage is a cost-effective solution, and offers superior operational efficiency and faster response time for patients' queries by improving data accessibility.

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Safeguarding patients' privacy

Healthcare involves gathering and analyzing huge amounts of diagnostic information. These test reports, lab protocols, and Protected Health Information (PHI) must be kept confidential. Zoho Docs, which complies with ISO 27001 and SOC-2 industry specific standards, secures all data at both physical and logical levels.

 

Allow verified file usage

Control who can view the files you share. For instance, make diagnosis reports visible only to the relevant doctors and patient. Or include other concerned personnel. Alter permission types -- read only, read/write or read/comment at any time.

 

Get an audited trail

Monitor who modifies, opens or deletes information in a document. Promptly capture any illicit views or edits made to records. You can also use the time logs to check when unauthorized access occurred.

A comprehensive records storage

Keep all the medical records in one centralized location. Easily store lab test reports, insurance claims, and any other files. Find information quickly and responsively in order to attend to incoming queries by segregating data in different folders. You'll always have the information you need to address any and all incoming queries.

 

View multiple file types

Zoho Docs supports over 160 file formats. Upload and preview MRI scans, EOB reports, treatment course prescriptions, and even ultrasound images.

 

Send scanned files directly

Save your scanned invoices directly to storage. Use the Email-In functionality and email the document to the unique Email ID generated for your account.

 

Organize patient accounts

Save patient information in folders and sub-folders based on their name, medical record number, date of admittance, doctors involved, etc.

Easily exchange information

Collaborate online to collect insurance status from the finance desk, compile performed procedures from the cardiology department, and list the prescribed medicines from the pharmacy to draft a discharge summary.

 

Keep your patients informed

Share files, assign doctors, and set reminders for consultation. Update your patients about their appointments, diagnosis reports, and bills.

 

Maintain transparency

Share health reports with patients online so they can refer to them whenever they need. Increase transparency with frequent updates.

 

Record consultation history

Document your patient's condition within an existing file instead of creating a new one every time. Review previous versions to monitor progress.

Admin control

Be aware of the documents in your repository. Monitor and control access to every file in your system, from customer bills to MRI scans and lab reports.

 

Guarantee a complete file transfer

Ensure the safety of patient information and prevent data theft. Transfer ownership of all files to the attending doctor to avoid leakage of any data.

 

Recover all medical records

Keep track of all documents created from the beginning. As an admin, you can retrieve every file created and deleted in the organization.